Meeting Minutes - Saturday, March 13th 2010

Attendees

 * David, Aurelien, Xavier (+ Deborah for some parts)
 * Notes: Xavier
 * Place: Paris, 77 rue de Menilmontant


 * Approved decisions are marked by [OK]
 * Todo items are marked by [TODO Paul]

Decision process

 * Everyone in the community is involved in the discussions, that we try to keep public as much as possible (see below)
 * Final decisions are based on the discussion and taken by the project lead council (Aurelien, David, Xavier), who tries to follow consensus when possible. People can be added by unanymous decision of the council.
 * We'll establish policies and progressively build a social contract. When we want to change it, we discuss it with the community and take a decision. Build presentation/training based on it.

Public / private

 * Need to get a conclusion and a process to decide what should be posted on the general mailing-list, and what should be posted on the private mailing list (to be created [TODO Xavier])
 * What should be private (on private ML) :
 * Salaries? (Aurelien and Xavier want it to be public, David would rather keep it private -- to be decided)
 * [OK] Potential partners and shareholders, and what implies third parties that haven't accepted to be on a public basis


 * [OK] Information for shareholders is public (the community is a shareholder in the company) :
 * Financial informations (bilan)
 * Strategic orientation


 * [OK] Process to decide if something is public or private: By default things are public, but when there is an issue or a doubt, we keep it private until the discussion about private/public is resolved. This discussion takes place on the public ML.
 * [OK] We'll use this process to discuss the BP (business plan). The detailled version of the BP ([TODO David]) will remain private as it may contain private elements, but we'll build a public consolidated BP, based on a discussion we'll have publicly.

Roadmap and responsibilities

 * [OK] Responsabilities are assigned based on the Responsibility assignment matrix (RACI)
 * Example for the development of HackIt!:
 * A (Accountable): Xavier ("take the A")
 * R (Responsible): Marius and Vlad
 * C (Consulted): everyone on the mailing-list
 * I (Informed): everyone on the mailing-list


 * Define the roadmap based on the BP and define RACI on each task with deadlines [TODO David]

HackIt! development plan

 * Deliver code progressively: how much will we be able to test for each step before releasing funds?
 * Need to do code reviews before accepting work
 * Tests at 100% on produced code before accepting work
 * The final fund release must have a larger percentage of the total project cost (30-50%)
 * Need to integrate the graphical design


 * Graphist : need to see portfolios to decide between David's friend and Deborah [TODO Deborah & David]

Available time for the project in July

 * Xavier: one morning/week or lunch, one evening/week
 * Aurelien: depends on workload - can take days if workload is low. Will prepare availability plan until September [TODO Aurelien]
 * David: free all required time

=> one evening + one morning during we + lunch during week only when meetings with potential investors/partners. Plus time to do work as possible.

Recap TODO

 * Xavier:
 * Create private ML
 * Discuss development plan with Marius & Vlad
 * Describe process with Rac and flouzo (take commissions into account)
 * Need to define roles and process of prod between David and Xavier
 * David:
 * Describe business advantages of each place, to consider most appropriate country
 * Write BP
 * Post portfolio of his friend
 * Need to define roles and process of prod between David and Xavier
 * Include this todo list in the project roadmap
 * Aurelien:
 * Creates a page with ideas of gameplays
 * Confirm diner on Tuesday night
 * Prepares availability plan until September
 * Market research (cartography according to the genre, the business model, the place – social networks, aggregators like newgrounds, etc) that could help us position our games
 * Deborah
 * Post portfolio